REGISTRAR's OFFICE

Middle East Technical University Rules and Regulations
Governing Undergraduate Studies

PART I

Aim, Scope, Basis and De5nitions of Terms

Aim

ARTICLE 1 – (1) The aim of this document is to regulate the procedures and
principles   for   student   admissions   and   registration   to   the   undergraduate
programs   offered   at   Middle   East   Technical   University,   and   the   conduct   of
undergraduate education, examinations, and assessment.

Scope

ARTICLE   2   –   (1)   This   document   comprises   the   provisions   concerning
student admissions and registration to the undergraduate programs offered
at   Middle   East   Technical   University,   and   the   conduct   of   undergraduate
education, examinations and assessment.

Basis

ARTICLE 3 – (1) This document has been drawn up based on article Articles
14, 43, 44 and 46 of the Higher Education Act 2547 dated 4 November 1981.

De7nitions of Terms

ARTICLE 4 – (1) Wherever the following terms appear in this document, they
shall be taken to refer to:

a)   The   concerned   faculty   board:   Middle   East   Technical   University   faculty
boards

b)   The   concerned   administrative   board:   Middle   East   Technical   University
faculty administrative boards

c)   EPE:   Middle   East   Technical   University   School   of   Foreign   Languages

 
 
 
 
English ProUciency Exam

d)   Undergraduate   program:   a   higher   education   program   consisting   of   a
minimum of eight semesters

e) The RO: Middle East Technical University Registrar’s OYce

f) The President: President of Middle East Technical University

g) The Senate: Middle East Technical University Senate

h) DBE: Middle East Technical University Department of Basic English

i)   International   joint-degree   program:   an   undergraduate   program   jointly
carried out with an institution of higher education abroad 

j) The University/METU: Middle East Technical University

k)   The   University   Administrative   Board:   Middle   East   Technical   University
Administrative Board.

l) SFL: Middle East Technical University School of Foreign Languages

m)   Regulation:   Middle   East   Technical   University   Rules   and   Regulations
Governing Undergraduate Studies

PART II

The Principles Concerning Education

Medium of Instruction

ARTICLE   5   –   (1)   The   medium   of   instruction   in   METU’s   undergraduate
programs is English. Yet, courses that are to be conducted in Turkish or any
other language are determined by the Senate.

  (2)   Students   are   registered   to   the   undergraduate   programs   after   their
proUciency in English is documented.

 (3) The assessment of the English proUciency level of students placed in,
admitted or transferred from another institution to undergraduate programs,
and the education at the DBE Preparatory Class are conducted in accordance
with   the   provisions   of   Middle   East   Technical   University   School   of   Foreign
Languages   Department   of   Basic   English   Regulations   for   DBE   Preparatory
Class.

Duration of Education

ARTICLE 6 – (1) The duration of a program is four years (eight semesters),

 
 
 
and   this   duration   is   Uve   years   (ten   semesters)   for   programs   offering   a
master’s degree along with an undergraduate degree.  

(2)   The   maximum   duration   of   an   undergraduate   program   is   seven   years
(fourteen semesters), and this duration is nine years (sixteen semesters) for
programs offering a master’s degree along with an undergraduate degree.   

(3)   The   period   of   study   which   is   spent   at   the   DBE   is   not   included   in   the
normal and maximum durations of study.

(4) The semesters for which students are granted a leave of absence by the
concerned administrative board are not included in the normal and maximum
durations of study.

(5) All the semesters during which the students have been registered since
they Urst enrolled in an undergraduate program or which have been spent
unregistered   due   to   failure   to   re-register   are   included   in   the   normal   and
maximum durations of study.

(6) The semesters which have been spent in institutions of higher education
in the country or abroad as part of student exchange programs are included
in the normal and maximum durations of study.

Academic year

ARTICLE  7   –   (1)   One   academic   year   consists   of   two   16-week   semesters
including the Unal examination periods.

(2) Summer School may be offered within an academic year. The principles
regarding the conduct of education in Summer School are determined by the
Senate.

(3)   The   duration   and   dates   of  the   registration,  courses,  examinations   and
other   similar   activities   within   an   academic   year   are   arranged   through   the
academic calendar. 

(4) The weekly course schedules within a semester and summer school are
prepared and announced by the concerned department chairs in coordination
with the RO. 

(5)   The   courses   to   be   offered   in   a   semester   and   Summer   School   are
determined   by   the   concerned   department   chairs   and   approved   by   the
concerned   administrative   boards.   The   course   sections,   capacities   and
criteria are determined by the concerned department chairs.

An undergraduate program

ARTICLE 8 – (1) An undergraduate program is drawn up by the concerned

 
 
department(s),   and   offered   by   recommendation   of   the   concerned   faculty
board, decision of the Senate and approval by the Higher Education Council.  

(2) The curriculum of an undergraduate program comprises the distribution
among semesters of studies such as course work, laboratory work, practical
work, workshop(s), studio work, practical training.

(3) The changes to the title and duration of an undergraduate program are
drawn up by the concerned department, and determined / resolved by the
Senate by recommendation of the concerned faculty board.   

(4) The amendments to the curriculum of an undergraduate program and the
guidelines   for   the   adaptation   of   students   to   these   are   prepared   by   the
concerned department and resolved by the concerned faculty board.     

An international joint-degree program

ARTICLE 9 – (1) International joint-undergraduate degree programs may be
offered in collaboration with institutions of higher education abroad.

(2)   The   principles   governing   international   joint-undergraduate   degree
programs are determined by the Senate.     

A double major program

ARTICLE 10 – (1) Students enrolled in an undergraduate program at METU
may   concurrently   enroll   in   another   undergraduate   program.   The   second
undergraduate program is called a “Double Major Undergraduate Program”.
The   students   who   complete   this   program   are   awarded   a   “Double   Major
Diploma”   in   addition   to   the   diploma   they   receive   from   the   undergraduate
program   in   which   they   are   enrolled.   The   principles   governing   the   double
major programs are determined by the Senate.

A minor program

ARTICLE 11 – (1) Students enrolled in an undergraduate program at METU
may  additionally  enroll  in   a  “Minor  Program”   which  incorporates  a   certain
number of courses offered by another undergraduate program at METU, or a
certain   number   of   interdisciplinary   courses.   A   minor   program   is   not   an
undergraduate program. The students who complete this program receive a
certiUcate. The principles governing minor programs are determined by the
Senate.

Exchange programs

 
 
 
 
ARTICLE 12 – (1) Within the framework of mutual agreements, exchange
programs   may   be   arranged   between   METU   and   institutions   of   higher
education   within   the   country   or   abroad.   The   principles   governing   such
programs are determined by the Senate.  

Certi7cate program

ARTICLE   13   –   (1)   The   principles   concerning   certiUcate   programs   are
determined by the Senate.

Special students

ARTICLE 14 – (1) Special students are students who are not enrolled in any
program at METU, but who are expected to fulUll the requirements of the
limited number of courses they are registered to. The principles governing
these programs are determined by the Senate. 

Admission to undergraduate programs

ARTICLE 15 – (1) Admission to undergraduate programs is carried out in
accordance   with   the   principles   determined   by   the   Senate   within   the
framework of the Higher Education Act 2547 dated 04 November 1981 and
of the regulations and decisions of the Higher Education Council.

(2) The principles governing applications to quotas for students from, and
their admission and registration procedures are determined by the Senate.

(3) The principles governing applications for external or internal transfers,
and   their   admission   and   registration   procedures   are   determined   by   the
Senate.

Initial enrollment

ARTICLE   16   –   (1)   The   registration   of   students   placed   in   or   admitted   to
undergraduate programs is carried out by the RO on the dates indicated in
the academic calendar.

(2)   The   below-mentioned   requirements   are   sought   for   the   Unalization   of
student enrollment to the university:

a) Holding a document certifying that the student is qualiUed to receive a
diploma from a high school in Turkey, or a school within Turkey or abroad
whose   equivalence   to   a   high   school   is   recognized   by   the   Ministry   of
Education.

 
 
 
 
b) FulUlling the provisions related to tuition and education fees.

c) For international students, fulUlling the requirements for a student visa.

d) FulUlling other requirements as announced by the University.

(3)   Only   the   originals   of   the   documents   required   for   registration,   or   their
approved   copies   upon   presentation   of   the   originals   to   the   University   are
accepted.   Regarding   compulsory   military   service   and   judicial   records,   the
application   is   processed   based   on   the   candidate’s   declaration.   In   case
students who have earned the right for registration with false or misleading
declarations and documents are detected, they will not be registered. If they
have already been registered, the registration will be cancelled regardless of
the semester they are in. All documents issued to them, including diplomas,
will be declared null and void, and legal action will be taken against them.
Those in this position are deemed not to have earned a student status and
cannot enjoy any rights granted to students in the future.

 (4) Students who have completed their registration procedures are provided
with   a   student   ID   card.   The   ID   cards   contain   the   students’   personal
information.

(5) Those who fail to complete their registration within the declared period
are deemed to have waived their student rights and thereafter may not claim
any rights.

Courses and Course Credits

ARTICLE 17 – (1) The courses within undergraduate programs are of two
types:   compulsory   and   elective.   Compulsory   courses   are   those   that   are
speciUed in the curriculum and  must be taken. Elective courses are courses
whose numbers and types are speciUed in the curriculum and are selected by
students.

(2) The course titles, codes, contents, credits, categories, prerequisites, co-
requisites,   midterm   exams,   Unal   exams   and   other   similar   features   and
amendments   to   be   made   to   these   features   are   determined   by
recommendation   of   the   concerned   department   and   the   decision   of   the
concerned administrative board.

 (3) Pre-requisite and co- requisite courses may be speciUed in order for a
course to be taken.

a) A course to be taken prior to another course and in which at least the letter
grade DD or S is to be earned is called the pre-requisite of that course.

b) A course which must be taken together with another course in the same
semester   is   called   the   co-requisite   of   that   course.   The   co-requisite

 
requirement is deemed fulUlled in the event that a letter grade (excluding the
letter   grades   NA   and   W)   has   been   previously   obtained   in   a   co-requisite
course.

(4)   Apart   from   the   pre-requisite   and   co-requisite   courses,   additional
requirements may be speciUed by the department chairs in order for a course
to be taken.

(5) In case of exemption from the pre-requisite or co-requisite course of any
course, the pre-requisite or co-requisite requirement of that course is deemed
fulUlled.

(6)   The   credit   value   of   a   course   consists   of   all   of   its   weekly   theoretical
course   hours   plus   half   of   the   weekly   hours   of   laboratory,   practical
applications, studio, practical training and other similar work related to that
course. 

 (7) Weekly theoretical and practical course hours of non-credit courses are
speciUed; however, a credit value is not allocated for such courses. 

Course Load

ARTICLE 18 – (1) The normal course load of a program is the number of
credit courses in the semester where the highest number of credit courses
exist in the curriculum of that program.

 (2) A student’s course load in a semester is limited to the normal course
load. The normal course load:

a) may be increased by only one course upon the students’ request and with
the approval of the advisor, if their Cumulative Grade Point Average is at least
2.00. 

b) may be increased by up to 2 courses at most upon the students’ request
and with the approval of the advisor, if their Cumulative Grade Point Average
is at least 2.50. 

  (3)   The   minimum   course   load   of   students   in   a   semester   is   three   credit
courses. In justiUable situations, this load may be reduced with the approvals
of the advisor and the chair of the concerned department.

(4) For students who are able to fulUll the requirements for graduation at the
end of the registered semester, the minimum course load provision is not
sought. 

Counting courses towards an undergraduate program

ARTICLE   19   –   (1)   The   procedures   for   counting   the   courses   taken   in   any

 
 
institution of higher education towards the program the student is enrolled in
are   carried   out   by   the   concerned   faculty   administrative   board   upon
recommendation of the concerned department chair.

(2)   The   procedures   for   counting   courses   are   carried   out   according   to   the
current curriculum.

(3) In course counting procedures, which of the courses with the grades CC
and   above,   S   or   with   equivalent   grades   are   to   be   counted   towards   the
program is determined. 

(4) The semester(s) spent are calculated according to the courses counted
towards   the   program   and   are   deducted   from   the   students   maximum
duration. In this procedure, the normal course load of the concerned program
is taken into consideration as corresponding to one semester.

(5)   Other   principles   related   to   counting   courses   are   determined   by   the
Senate.

 Extra-curricular courses

ARTICLE 20 – (1) Extra-curricular courses are credit courses that do not exist
in   the   curriculum   of   the   undergraduate,   or   double-major/minor   program   a
student is enrolled in, but which the student additionally takes. The following
rules apply for extra-curricular courses:

a) Such courses are taken in the NI (not included) status.

b) The courses taken in the NI status are counted towards the course load of
the student in the related semester.

c) Maximum two courses may be taken in NI status per semester.

d) The status of courses falling into the NI status cannot be altered after the
registration process of the concerned semester is completed.

e) The status of courses cannot be rendered NI after the registration process
of the concerned semester is completed. 

f) Courses taken in NI status may be repeated only once in the same status.

g) Courses taken in the NI status are not included in Grade Point Average
calculations.

h) The courses taken in NI status are indicated in the transcript along with
the earned letter grade.

i) A course taken in NI status cannot be counted towards the program or
programs in which the student is enrolled within the semester it is taken.

 
Semester registrations

ARTICLE 21 – (1) Students are liable to re-register each semester on the
online   registration   dates   indicated   in   the   academic   calendar.   However,   in
their   initial   enrollment   to   an   undergraduate   program,   students   may   also
register in the add/drop week indicated in the academic calendar. Students
who fail to register on the designated dates are deemed unregistered and
may not enjoy the rights of registered students.  

(2) Semester registration procedures consist of the following phases:

a)   Payment   of   the   tuition   or   education   fee   and   fulUlment   of   any   other
Unancial   obligation   (dormitory   fee,   library   fee,   etc.)   pertaining   to   previous
years, if any.

b) On-line registration for courses.

c) Obtaining approval for the online semester registration following a one-on-
one meeting with the advisor.

(3)   Students   must   register   for   all   the   courses   in   the   curriculum   of   the
concerned semester excluding courses they are exempt from.

(4) The following priorities are observed in determining the courses to be
taken   during   semester   registrations   provided   that   the   pre-requisites
requirements are met. However, these priorities may be changed with the
approval of the academic advisor.

a) Courses which must be repeated.

b) Courses pertaining to previous years but which were not taken.

c)   Courses   which   must   be   taken   in   accordance   with   class   order   in   the
curriculum, courses students want to take in order to increase their grade
and/or in NI status.   

  (5)   Students   who   have   completed   their   semester   registration   during   the
online   registration   period   may   add   or   drop   courses   or   change   course
sections during the add/drop period stated in the academic calendar. Advisor
approval is required in order for the changes to be valid.

(6) Among students who fall into the unregistered status, those who wish to
register for a semester must apply to the chair of the concerned department
by   stating   and   documenting   a   valid   reason   before   the   termination   of   the
designated add/drop period for that semester. The student whose excuse is
accepted   by   the   concerned   administrative   board   and   who   meets   the
requirements for the semester registration is re-registered by the RO.

 (7) Students who fall into the unregistered status may register for ensuing
semesters on dates indicated for the online registrations in the academic
calendar. These students must submit a petition to the RO latest by the date

online registrations start.

(8) The status of students who have not renewed their registration in four
consecutive   academic   years   (eight   semesters)   is   terminated   with   the
decision   of   the   concerned   faculty   executive   board   and   approval   of   the
Council of Higher Education.

Course withdrawal

ARTICLE 22 – (1) Students may withdraw from courses they are enrolled in
according to the following rules:

a) Course withdrawal is processed within the tenth week of the concerned
semester.

b) Course withdrawals are processed and advisor approvals are given online.

c)   An   advisor   approval   is   given   following   a   one-on-one   meeting   with   the
advisor.

d) Information is given to the instructor of the course online.

e) Course withdrawal may be processed for only one course in a semester.

f)   Course   withdrawal   may   be   processed   for   maximum   six   courses
throughout the duration of education.

g)   Course   withdrawal   is   not   possible   in   the   Urst   two   semesters   of   the
curriculum.

h)   Course   withdrawal   is   not   possible   for   repeated   courses,   previously
withdrawn courses, courses in NI status or non-credit courses.

i) Course withdrawal is not allowed for students taking the minimum course
load or below in a semester. 

PART III

Examinations, Assessment and Graduation

Attendance and Examinations

ARTICLE 23 – (1) Students must attend the theoretical and practical class
hours,   examinations   and   other   academic   studies   as   required   by   the
instructors. 

(2) The attendance records of students are kept by the instructors.

(3) The effect of student attendance on the right to take mid-term and Unal

 
 
 
examinations   and   on   the   letter   grades   for   a   semester;   mid-term
examinations,   homework   assignments,   practical   applications   and   other
similar studies for which the students are responsible and the effect of these
on   the   letter   grades   for   a   semester;   the   requirements   to   take   the   Unal
examination, if any, are determined by the instructors and announced to the
students in the course schedule at the beginning of the semester.     

(4) At least one mid-term examination and one Unal examination are given
for each course. The courses which do not require a mid-term and/or Unal
examination   are   determined   by   the   department   concerned   and   the   RO   is
informed of these.

(5) Students are informed of their success in each course within a semester
by   the   instructor   of   that   course.   While   doing   so,   instructors   follow   the
principle of privacy of personal information.

(6) The examination dates of the courses for which mid-term examinations
are   given   are   determined   by   the   instructors   offering   the   course,   or   by
department chairs upon the recommendation of the course instructors. Mid-
term   dates   are   announced   within   the   Urst   four   weeks   of   a   semester.   In
compulsory   multi-section   courses   offered   for   different   undergraduate
programs,   the   examination   dates   are   determined   and   announced   by   the
concerned department chairs in coordination with the RO.   

(7)   All   exams   other   than   mid-term   and   Unal   examinations   may   be
administered with no predetermined date. 

(8) In courses for which Unal examinations are given, the arrangement of the
Unal exams is made as follows:

a)   The   dates   and   times   of   the   Unal   examinations   are   determined   and
announced   by   the   RO   following   opinions   received   from   the   concerned
departments.

b) The pre-announced Unal examination dates may be changed by the RO
upon   the   justiUed   request   of   the   concerned   department   provided   that   the
new   dates   are   within   the   period   of   Unal   examinations.   This   procedure   is
carried out before the period of Unal examinations starts.  

(9)   If   deemed   necessary,   courses   and   exams   may   be   held   after   weekly
working hours and/or on Saturdays and Sundays. 

(10)   The   concerned   instructors   and   proctors   are   responsible   for   the
administration of the exams in accordance with the rules.

 (11) The principles regarding the procedures to be applied for students who
have failed to sit an examination are determined by the instructor offering the
course,   or   department   chairs   by   recommendation   of   the   concerned
instructors. 

Assessment and Grades

ARTICLE 24 – (1) Students are given a letter grade for each course at the end
of the semester they are registered.

(2) This letter grade is at the discretion of the instructor offering the course.

(3)   In   determining   the   letter   grade,   the   students’   mid-term   and   Unal
examination grades, their success in their studies within the semester and
their   attendance   during   course   and   practical   work   are   taken   into
consideration.     

(4)   The   courses   for   which   an   exemption   exam   is   to   be   administered,   the
requirements   for   exemption   and   the   implementation   principles   are
determined   by   the   Senate   upon   the   recommendation   of   the   concerned
faculty board.

(5)   The   coeYcients   of   the   letter   grades,   the   score   intervals   used   in   the
calculation of Grade Point Average and the standings related to success are
indicated below:  

a)

Letter Grade

CoeYcient

Score intervals

AA

BA

BB

CB

CC

DC

DD

FD

FF

NA

4,00

3,50

3,00

2,50

2,00

1,50

1,00

0,50

0,00

0,00

90-l00

85-89

80-84

75-79

70-74

65-69

60-64

50-59

0-49

*

Letter Grade

Standing

S

U

Successful

Unsuccessful  

 
 
 
 
 
EX

I

W

Exempt

Incomplete

Withdrawn

b)  The grade NA is designated due to one of the conditions below. The grade
NA is processed as FF in the calculation of the Grade Point Average.

1) Not fulUlling the attendance requirements for the theoretical and practical
course hours as indicated in the course schedule.

2)   Not   qualifying   to   take   the   Unal   exam   due   to   failure   in   fulUlling   the
provisions regarding course practices.  

3) Having taken none of the mid-term and Unal examinations.

(c) Grades which are not included in the Grade Point Average are as follows:

1) The grade S (satisfactory) is designated to students who are successful in
non-credit courses 

2)   The   grade   U   (unsatisfactory)   is   designated   to   students   who   are   not
successful in non-credit courses. 

3)   The   grade   EX   (exempt)   is   designated   to   students   who   have   been
exempted from certain courses in the curriculum.  

4) The grade I (incomplete) is designated to students who are not able to
complete the course requirements by the end of the semester or the summer
school for a reason found valid by the course instructor. The grade “I” must
be   converted   to   a   letter   grade   within   a   week   from   the   last   day   of   grade
submissions for the semester or summer school. In special cases, however,
this period may be extended latest until the date registrations start for the
following   semester,   when   it   must   be   converted   to   a   letter   grade.   These
special   procedures   are   conducted   by   recommendation   of   the   department
chair offering the course and the approval of the concerned administrative
board. In case of failure to convert the grade “I” to a letter grade within the
required period, the grade “I” will be automatically converted to the grade “FF”
or “U”. The dates concerning the letter grade “I” are indicated in the academic
calendar.(*)

5) The grade W (Withdrawn) is designated to students who withdraw from a
course.

Submission and announcement of grades and grade corrections

ARTICLE 25 – (1) Final grades for the semester are submitted by course

 
 
 
 
 
instructors on the dates stated in the academic calendar.

(2)   Letter   grades   are   made   accessible   to   students   at   the   related   Internet
address on the date indicated in the academic calendar.

(3) Any errors in grading are corrected with the approval of the concerned
department   chair   upon   the   course   instructor’s   application   for   correction
within a week from the last day for the submission of semester or summer
school Unal grades. In cases where this period is exceeded, the correction of
errors   must   be   made   by   recommendation   of   the   chair   of   the   department
which offers the course and the approval of the concerned administrative
board. The dates concerning grade corrections are indicated in the academic
calendar.

Repeating a course

ARTICLE 26 – (1) Courses for which the letter grades FF, FD, NA, U, W have
been earned must be repeated.

(2) Other elective courses within the framework of the curriculum may be
taken   instead   of   those   which   are   to   be   repeated   on   condition   that   these
courses fall into the same category / type and are approved by the advisor.

(3) Courses from which the letter grade DD or above has been earned may be
repeated within the three consecutive semesters following the semester in
which the courses were taken. This provision is not applicable to students in
probation, and those who have passed all their courses for graduation but do
not have the required GPA.

(4)   The   grade   earned   in   the   repeated   course   is   valid   regardless   of   the
previous grade.

Grade Point Averages

ARTICLE 27 – (1) Students’ semester Grade Point Averages and Cumulative
Grade Point Averages are calculated at the end of each semester and their
standing related to success is determined.  

(2)   The   total   credit   points   obtained   from   a   course   are   calculated   by
multiplying the credit value of the course and the coeYcient corresponding
to the letter grade earned from the course at the end of the semester.

(3) The Semester Grade Point Average is calculated through the division of
the total credit points obtained from all the courses the student has taken in
the concerned semester by the total credit values of those courses. 

(4) The Cumulative Grade Point Average is calculated through the division of
 the total credit points obtained from all the courses the student has taken up

 
 
to that time, the semester concerned inclusive, by the total credit values of
those courses.   

(5) The Grade Point Averages obtained in these calculations are expressed
by rounding them off to the second digit after the decimal point. In rounding
the numbers off, the second digit after decimal point does not change if the
third digit is smaller than 5, but it increases by 0.01 if the third digit is 5 or
greater.

Successful students

ARTICLE 28  –   (1)   Students  whose   Cumulative   and  Semester   Grade   Point
Averages are at least 2.00 and who have not earned the letter grades FF, FD,
NA or U in the concerned semester are qualiUed as follows according to their
Semester Grade Point Averages:   

a) Of the students who are within their maximum period of study and  who
have taken at least three credit courses in the semester concerned, those
whose Semester Grade Point Averages are 3,50 – 4,00 are qualiUed as High
Honor Students, and those whose Semester Grade Point Averages are  3,00 –
3,49 are qualiUed as Honor Students. Students who fulUll the Grade Point
Average requirement but who fail to fulUll the requirement for three credit
courses are considered Satisfactory in their standing.   

b)   Students   who   are   within   their   maximum   period   of   study   and   whose
Semester   Grade   Point   Averages   are   2,00   –   2,99,     or   students   who   have
exceeded the maximum period of study and whose Semester Grade Point
Averages are at least 2,00 are considered Satisfactory in their standing.  

(2) Students whose Cumulative Grade Point Averages and Semester Grade
Point Averages are at least 2,00 but who have earned the letter grade FF, FD,
NA or U in any course in the semester concerned are considered SuYcient in
their standing.

Unsuccessful students

ARTICLE 29 – (1) Students whose Cumulative Grade Point Averages and/or
semester Grade Point Averages are below 2,00 are considered Unsatisfactory
in their standing.

Probation students

ARTICLE   30   –   (1)   Students   whose   Cumulative   Grade   Point   Averages   are
below2,00 in two consecutive semesters are qualiUed as Probation students.

(2) Probation students may not enroll in the courses which they have not

 
 
 
previously taken, or from which they have earned the letter grade W. These
students must Urst repeat the courses they have previously taken, primarily
those which they have earned the letter grades FF, FD, NA, U.

(3)   Probation   students   may   enroll   in   other   elective   courses   within   the
framework of the curriculum instead of those which are to be repeated on
condition   that   these   courses   fall   into   the   same   category   /   type   and   are
approved by the advisor. Conditions which require justiUcation are evaluated
by   the   concerned   faculty   administrative   board   by   recommendation   of   the
concerned department chair.

  (4)   The   minimum   course   load   requirement   is   not   valid   for   probation
students. 

 (5) The CGPA must be at least 2.00 for the probation status to end.  

Graduation requirements and the graduation date

ARTICLE 31 – (1) The following requirements must be fulUlled in order to be
eligible for graduation from an undergraduate program:

a) All the courses included in the curriculum must be completed with at least
the letter grades DD or S.

b) The Cumulative Grade Point Average must be at least 2,00.

c)   With   the   exception   of   the   international   joint   undergraduate-degree
programs   conducted   with   contracted   universities   abroad,   students   are
required   to   have   obtained   at   least   half   of   the   total   credit   points   of   the
curriculum from the courses offered at METU.

d)   With   the   exception   exchange   programs   and   international   joint
undergraduate-degree programs conducted with the contracted universities
abroad, the last two semesters must be spent at METU on registered status.

(2)   The   date   of   graduation   from   undergraduate   programs   is   determined
as follows:

a) In undergraduate programs, the graduation date is the announcement date
of   the   letter   grades   for   the   concerned   semester   or   Summer   School   as
indicated   in   the   academic   calendar.   For   those   who   graduate   after   the
announcement of grades as a result of the correction of an erroneous grade,
the conversion of the grade “I” to a letter grade, or by exercising the right for a
make-up,   the   graduation   date   is   the   date   on   which   the   letter   grade   is
Unalized.

b) For students who wish to leave the university by receiving an Associate
Degree   Diploma   before   becoming   eligible   for   graduation   from   an
undergraduate program, the graduation date is the announcement date of the

 
letter grades for the semester in which the student has obtained the right to
receive an Associate Degree Diploma. 

Resit examinations

ARTICLE 32 – (1) The principles regarding resit examinations are determined
by the Senate.

Procedures to be carried out at the end of the maximum duration of the
study

ARTICLE 33 –  (1) Actions to be taken regarding the students who cannot
fulUll the graduation requirements at the end of the maximum duration of
study are carried out according to the procedures and principles determined
by the Senate in line with paragraph (c) of the Article 44 of the Law on Higher
Education No. 2547."

Diplomas, certi7cates, and other documents

ARTICLE   34   –   (1)   Diplomas,   certiUcates   awarded   and   other   documents
issued to students, and the provisions regarding the issuance of these are as
follows:

a) Undergraduate Diploma: This diploma is awarded to students who meet
the graduation requirements of an undergraduate program.

b)   Double   Major   Diploma:     This   diploma   is   awarded   to   students   who   are
deemed   eligible   for   an   undergraduate   diploma   and   who   also   meet   the
graduation requirements of the double major program they are registered in. 

c) Associate Degree Diploma: This diploma is awarded to students who wish
to leave the University before being entitled to graduation provided that they
apply for it and complete the registration cancellation procedures. In order to
qualify   for   an   Associate   Degree   Diploma,   students   must   have   earned   the
letter grades of at least DD or S in all the courses in the curriculums of the
Urst four semesters, and their Cumulative Grade Point Averages must be at
least 2,00.  

d) Provisional CertiUcate of Graduation: This document is issued only once
as   a   substitute   for   a   diploma   to   students   who   are   deemed   eligible   for
graduation, and it is valid until the date of the commencement ceremony of
the concerned academic year.

e) Diploma Supplement: This is a document accompanying diplomas which
aims   at   the   international   recognition   of   the   academic   and   professional
competences of its holder.

 
 
 
f) CertiUcate of High Graduation Achievement: This is a certiUcate which is
awarded   to   high   ranking   graduates   in   undergraduate   programs.   The
principles regarding the rank ordering of such students are determined by the
Senate.

g) Minor Program CertiUcate: This certiUcate is awarded to students who are
deemed   eligible   for   an   undergraduate   diploma   and   who   also   successfully
complete the minor program they are registered in. This certiUcate is not a
diploma.

h)   Transcript:   This   document   is   a   complete   oYcial   record   of   the   courses
taken each semester, their credit values and the grades earned, the grade
point   averages   for   the   concerned   semesters,   the   cumulative   grade   point
averages and the standing of a student starting from the student’s admission
to the university. 

i)   Semester   Success   CertiUcate:   This   is   a   document   given   to   “Honors”   or
“High Honors” students at the end of a semester.

j)   Student   CertiUcate:   This   is   a   document   which   shows   the   University
registration status of a student.

(2)   Diplomas,   certiUcates   and   other   such   documents   are   signed   by   the
below-mentioned authorities:

a) Associate degree, undergraduate degree, double-major degree diplomas
and minor certiUcates are signed by the President and the concerned Deans
and the Heads of Departments. 

b)   Provisional   certiUcate   of   graduation   is   signed   by   the   concerned
Department Chair and authorized RO staff. 

c) CertiUcates of High Achievement and Semester Success CertiUcates are
signed by the President.  

d) Diploma supplements, transcripts and student certiUcates are signed by
authorized RO staff.    

(3) The faculties, departments and programs of students are indicated on the
diplomas, certiUcates and other documents.

(4)   Students   who   complete   undergraduate   and/or   double   major   programs
with Grade Point Averages of 3,00 – 3,49 are qualiUed as “Honors” and those
with Grade Point Averages of 3,50 or  above are qualiUed as “High Honors”
graduates. These qualiUcations are stated on the diplomas. 

(5) The format, size and information to be written on diplomas are speciUed
by the Senate.

(6) In the event of the loss of a diploma, a replacement copy is issued once
only. The replacement copy bears the annotation “second copy”.

(7) In the event of a change in the name and/or surname of the graduate
after the graduation date, replacement copies of diplomas and/or certiUcates
are not issued, nor is the information on them changed.

PART IV

Advisorship, Disciplinary Procedures, Student Grants, Health
Service, Tuition fees, Student Leave, Registration Cancellation and
Student Noti5cations

ARTICLE   35   –   (1)   Department   chairs   assign   an   academic   advisor   from
among   full   time   faculty   to   each   student   registered   in   an   undergraduate
program.

(2) The duties/responsibilities of the academic advisors are stated below:

a)   They   inform   the   students   about   the   courses   they   are   to   take   each
semester and provide guidance in choosing them.

b) They approve semester registrations after evaluating the courses to be
taken with the student according to her/his academic standing.

c)   They   provide   information   and   guidance   to   the   student   in   adapting   to
university life, professional development and career choices. 

Disciplinary Procedures

ARTICLE 36 – (1) The disciplinary procedures regarding students are carried
out   in   accordance   with   the   provisions   of   the   Rules   and   Regulations
Governing   the   Disciplinary   Procedures   in   Institutions   of   Higher   Education
published in the OYcial Gazette No. 28388 dated 18 August 2012. (*)

Student grants and aids

ARTICLE 37 – (1) The provisions governing the distribution of student grants
and aids obtained from various sources are determined by the Senate.

Health service

ARTICLE 38 – (1) The provisions governing the health services offered to
students are determined by the Senate.

 
 
 
 
 
 
Tuition and other fees

ARTICLE 39 – (1) Tuitions, education fees other fees are determined by the
University   Administrative   Board   within   the   framework   of   the   Presidential
Decision.   

Leaves of absence

ARTICLE 40 – (1)

Students   may   be   granted   leaves   of   absence   from   the   University   for   a
maximum   period   four   semesters,   and   without   exceeding   two   consecutive
semesters   each   time,   with   the   decision   of   the   concerned   administrative
board based on obligations related to health, military service, education in an
institution of higher education in Turkey or abroad, or Unancial and familial
obligations.

(2) Students who wish to be granted a leave of absence must apply to the
chair of the concerned department with a petition stating valid grounds for
the request and the necessary documents latest by the end of the add-drop
week   of   the   related   semester.   However,   no   time   restrictions   exist   for
application in the event that the grounds for permission arise after the end of
the add-drop week.

 (3) If the date of a student's petition for a leave of absence is before the
deadline of the interactive registrations for the relevant semester, the student
is not required to have completed their course registration, paid the tuition
fee, and received approval from their advisor while applying for leave. If the
date of a student's petition for a leave of absence is after the deadline of the
interactive   registrations   for   the   relevant   semester   but   within   the   add-drop
period, the student is required to have completed their course registration,
paid the tuition fee, and received approval from their advisor with no issues;
otherwise, the student is not listed as a registered student and thus cannot
be permitted leave. In order for a student to apply for a leave of absence after
the add-drop period for the relevant semester ends, they must be listed as a
registered student.

(4) The concerned administrative board sends their decision to the RO, which
processes the decision and notiUes the student and the concerned academic
and administrative units.

 (5) Students who wish to return to University earlier than the termination of
the leave period must apply with a petition to the concerned department 
chair before interactive registrations start. The application is resolved with
the decision of the concerned administrative board upon the opinion of the
student’s advisor and recommendation of the department chair, and it is sent
to the RO.

 
Registration Cancellation

ARTICLE 41 – (1) Students who wish so may cancel their registration by
applying to the RO.

(2) Students who cancel their registration or are dismissed on any grounds
must   follow   the   procedures   for   registration   cancellation   speciUed   by   the
university   and   fulUll   their   Unancial   obligations   (tuition   or   education   fee,
dormitory fee, library debt, etc.) in order that they may receive their personal
documents in the RO Ules.

(3) Students who cancel their registration in an undergraduate program by
receiving   an   Associate   Degree   Diploma   or   due   to   failing   to   fulUll   the
graduation requirements forfeit all their rights in the university and may never
again enroll in the program they have cancelled their registration. 

Noti7cations

ARTICLE 42 – (1) All types of notiUcation are sent to the students’ postal
address in the oYcial records or to the e-mail addresses provided to them by
the University. 

(2) Students are obliged to follow the messages sent to the e-mail address
provided by the University.

PART V

Miscellaneous and Final Provisions

Northern Cyprus Campus

ARTICLE   43   –   (1)   The   procedures   and   principles   regarding   the
implementation   of   these   rules   and   regulations   in   the   undergraduate
programs carried out at the Northern Cyprus Campus are determined by the
Senate.

Invalidated Regulation

ARTICLE   44   –  (1)   The   regulation   entitled   Middle   East   Technical   University
Rules   and   Regulations   Governing   Undergraduate   Studies   published   in   the
OYcial Gazette no. 28387 dated August 17, 2012, has been invalidated. 

 
 
 
 
 
 
Provisions Governing the Transition Period

TEMPORARY   ARTICLE–   (1)     In   determining   the   maximum   duration
mentioned in articles 6 and 33 in this bylaw for students who earned the right
to register to undergraduate programs in the Urst semester of the 2014-2015
academic year or earlier, the second semester of the 2014-2015 academic
year is considered the starting point.

Validity

ARTICLE 45 – (1) This regulation is effective as of the date of its publication
in the OYcial Gazette and is to be implemented as of the beginning of the
2021-2022 academic year.

Implementation

ARTICLE 46 – (1) The provisions of this regulation are implemented by the
President of Middle East Technical University.

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